The SEWP contracts are for use by NASA, all Federal agencies and approved federal agency support service contractors. Contracting officers considering authorizing support service contractors should review the policy at FAR 51.101, and any agency specific guidance or policy, to make the appropriate determination and written finding which supports issuance of the authorization, as required by FAR 51.102 and FAR 51.107. (For NASA contracting officers, additional guidance is provided in the NASA Far Supplement at Subpart 1851.) Approved support service contractors must comply with the requirements at FAR 51.103. To authorize a contractor to purchase from the SEWP contracts, the authorizing contracting officer should send a copy of the authorization letter to the SEWP Program Management Office (PMO) containing all of the following information:

1. Authorizing Agency Name, Contracting Officer (CO) Name, Mailing Address, Phone/FAX number and the contractor corporate name, division, and address.
2. Contract number and period of performance
3. A statement that the contractor is authorized to purchase from SEWP contracts in support of the above contract.
4. The CO’s/KO’s signature and date signed.

The letter should be sent in advance of or with the first order via fax, e-mail or Ground Mail: NASA SEWP V Contract Holder 6230 Corporate Dr, Indianapolis, IN 46278 Phone: 317-243-1750 Fax: 317-270-9501 Email: sewporders@sewp.nasa.gov Upon approval of the authorization letter, the contractor’s name and contract information will be added at the Approved Support Service Contractors web page.

SEWP orders must be routed to the NASA SEWP Program Office either via fax at 301-286-0317 or sewporders@sewp.nasa.gov. The SEWP fax cover sheet, or similar form providing contact information, should accompany all orders. The process and accompanying forms for PR’s and DO’s that are issued against a SEWP contract is defined by the issuing agency and not the NASA SEWP Program Management Office (PMO). The typical process is for an end-user to determine a requirement and generate a purchase request (PR). The PR along with any necessary funding information is sent to that Agency’s procurement office which results in the issuance of a delivery order (DO). Any valid Federal Agency DO form and the associated delivery order number may be used. The NASA SEWP Program Management Office (PMO) does not issue DO’s – these must be issued through the issuing Agency’s procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s)

The general flow for SEWP orders is:

If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO). To assist you in preparing your delivery orders, below you will find important information in reference to processing delivery orders through the SEWP Program office. Please feel free to contact the SEWP helpline if you have any questions concerning your purchase orders, our web-tools or any SEWP related topics at 301-286-1478. Our hours of operation are as follow Monday – Friday 7:30 am to 6:00pm EST. Delivery orders are required to contain the following information for processing. If the below information does not appear on the delivery order, the order may not be processed or processing may be delayed.

• Delivery Order Number (any valid Government DO is allowed)
• Quote from a SEWP Contract Holder verifying the viability of the order
• SEWP Fair Opportunity Form for orders over $5 Million PDF DOC
• Date Delivery Order Issued
• SEWP Contract Number
• SEWP Contract Holder’s mailing address and phone number
• Issuing Office: Agency Name and Mailing Address

• Ship to Office: Agency Name and Mailing Address
• Total dollar amount of order
• Contracting Officer’s Signature
• Contracting Officer’s Phone Number
• Date Delivery Order Signed
• Line Items/Pricing